Each month, around the 6th calendar day, families receive an invoice from FXW which outlines transactions that occurred during the month as well as the amount that is owed at the end of that period. An invoice is produced for each student. Families also receive a summary invoice. Its purpose is to summarize and report prior and ending month balances as well as charges and payments that occurred during the period for all students assigned to the payer.

The Student Account Statement reflects all transactions for a specific academic year that occurred during the current calendar year. Families can use this statement to see how much they were charged in total for the academic year as well as all payments received by the finance office. Families can also use this statement to confirm tuition charges applied to their account, track their payments or use as supporting documentation for reimbursable purposes (i.e., dependent care, flex spend and/or tax reporting purposes). The Finance and IT departments are currently researching how to make the statement available online so parents can view their activity at any given point time in the academic year. In the interim, the Student Account Statement will be produced quarterly and will be available, on an as requested basis, when the monthly invoice is sent. Feel free to contact Madeleine Yanaga via email at yanagam@fxw.org to request a copy.

The account balance reflected on your Student Account Statement denotes what is owed at the end of the reporting period. As a general rule, it should equal the sum of all the detailed transactions shown on the statement. In some instances, families with an outstanding balance from the prior academic year will notice a difference. In these cases, the account balance will include what is owed from the current academic year plus the previous academic year. To fully understand your account balance, in these cases, families should refer to their monthly invoice which will identify what items are still due and owing. Alternatively parents can request a Student Account Statement for the prior academic year which should constitute the difference. Feel free to contact Madeleine Yanaga via email at yanagam@fxw.org to request a copy.

The Finance and IT departments are working on making statements available online. In the interim, parents can request a copy of their statement at the end of each quarter. These statements can be emailed if requested.

The Finance department is looking into alternate ways for families to pay their account balance. Options being considered include PayPal, direct debit from a bank account and self directed credit card payments. Currently, a cost benefit analysis is being performed. We hope to be able to present the results of this research and additional options later in the year.

This option is being researched as well as alternative payment methods. Be on the lookout later in the year for an update.

This typically affects families with more than one child. Per the tuition policy that was mailed out at the beginning of this calendar year, we have a specific order for applying the payments you send. One-time charges (i.e., track or band lessons) are deducted first from tuition payments received. Any remaining amounts are then applied to tuition. Until a payment is received for the one-time charge, the student’s account will show a past due amount owing. Please also keep in mind that families with multiple children will have their payments applied to the oldest sibling first. Thus outstanding one-time charges on the older sibling’s account, could impact how payments are applied for the remaining siblings.

If sending a check or money order, please mail to:

The Frances Xavier Warde School
3024 Momentum Place
Chicago, IL 60689-5330